Faculty Club Board Meeting Minutes

September 9, 2016

 

Present: David Morrison, Judith Warner, Gillian Tufts, Eleanor Divver, Pat Ashok Tuteja, Xan Johnson, Maddy Oritt, Mohammed Mirfakhrai, Pat Shea

Ex-Officio: John Burton, David Pendell, Art Lipman

Excused:  Alison Crum

 

Judith Warner presiding; meeting began 4:07p

Board Business

• Minutes accepted with changes
  • Judith fixed issue re meeting room
  • We clarified the ending balance
  • Resent
• Newsletter
  • Ashok has created another
  • Maddy did some editing, then sent out
  • Judith mentioned should print some and have available at Faculty club social
• Recruitment
  • Postcard mailed to all faculty
  • Judith has talked with marketing re recruitment
  • Another story, ie on Croquet game
  • Xan suggested:
    • Making all Deans / Dept Chairs an honorary member and then encourage them to bring someone from their area
    • Maddy will create list and then will work with Xan
  • Consider having short talks during the Faculty Club social
• ?? Membership drive – Plan on November 4^th.
  • Didn’t work so well last time, maybe due to some members not being able to attend
  • Some members did brought 1-2 potential members
• Judith and Art did go to the new faculty orientation, gave out lots of brochures
• Maddy to give John some brochures for the Emeriti meeting
• Marriott
  • Judith and Eleanor met with them over the summer
  • Dates and menus organized
    • We’re in same room except 11/4, when we need to be in outside tent
  • Move bar to other room or maybe put bar in between the 2 doors to promote interaction between the 2 rooms

 

Socials

• Holiday party
• Dates
  • Children’s Party: December 9^th
    • We do have permission to send cascading email (ie to Dean / chair who then sends it to faculty
    • Discussed where: Moran voted by all
    • Eleanor proposed repeating last year’s events, seemed to go well
      • Santa and Mrs Santa
      • Balloon lady
      • Magician
      • ?? Music out by the tree, concern re sound
        • Xan to look work on
      • Adult Party: December 14^th or 15^th
        • With new members, possibility is the Alta club
        • Will need valet parking, discussed that the Faculty Club will just cover the cost for members attending
        • State St and South Temple
        • Good food, dressy, pool tables
        • Provide music
        • Other possibilities: Monson Center, McClune House, Ladies Literary, Café Molise (parking across the street) – Eleanor and Maddy will check these out for cost and availability, also to check out the Alta Club
      • Event at the Cabin
        • Now no water
        • Would need port-a-potty for the day
        • Decided against last bash for the fall
      • Wine tasting scheduled for January
      • Discussed sporting events, ie before basketball games
        • Discussed at the Marriott or not, parking / reparking an issue
          • Discussed ETOH or not
          • Size of pizzas an issue
          • We didn’t pay for the room
        • Xan will check out places
      • PTC again – can get access for the dress rehearsal/sound check performances

 

Cabin update

• ADA issue: Nate Miles and U of U Architect working on this. Most important thing is when we get an estimate of cost, there is a section called disportionality, if 20% of the function area is affected, there may be room for negotiation
  • A number of issues: parking lot, parking into the building, faucets, ramp for stairs, bathrooms
  • Don’t need to fix if no overnight stays
• Would the family be willing to buy the cabin and this would go to the faculty club
  • Ie are they willing to make a donation
• Xan brought up another possibility: selling of Field house, could go for endowment for Faculty Club or make a Brick/Mortar site for Faculty Club on campus or maybe space

 

Treasurer’s Report

• Question, in summary of revenue and expense for Faculty Club, what is the gate receipts in August 2016? Is $600 – Maddy and Dave will work on this
• Started this year with $14071.58
  • Total assets: $27,780.17 (includes dues over 1^st 2 months and Water rights)
    • Really this should be University related line item, as the Cabin is now administered by the University itself
  • $15,440.27 balance to-date
• Saved money by not paying for the Children’s Party and cheaper monthly social
• We are not getting the $10,000 this year. Often depends on what we have spent the previous year and what is left in the coffers

 

New Business

Next meeting: October 7^th, 4p Marriott Hotel

Meeting adjourned at 5:03pm