Faculty Club Board Meeting Minutes
October 1, 2021
Present: Roxine Lawton, Shawn Steidinger, Mohammed Mirfakhrai, Judith Warner, Gillian Tufts, Ashok Tuteja, Eleanor Divver
Ex-Officio: David Pendell, David Morrison, Jill Moriearty, John Burton
Excused: Jane Laird, Abbas Rashidi, Aaron Phillips, Xan Johnson, Man Hung
Mohammed Mirfakhrai presiding, met at the Marriott Oak room
Began 4:05p
| Item | Action needed | |
| Board Business
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· Minutes
o Motion made to accept, 2nd o Voted yes to accept · Dues o There are some members who are participating in events but have not paid dues o Best is to send them an email reminder o 15 people · Discussed Faculty Club board members attendance o Consider asking to step down o We have more members than documented in FC Constitution o Yuan Ji appointed by Moh, she accepted o Motion made. For those members not attending meetings – but we did not clarify how many to be missed – will ask them to step down, 2nd, approved · Employee appreciation day o Does the faculty club want to have a presence o Discussed who attends, faculty vs staff o As typically more staff attend, discussed, then declined to have table at event · Judith, Mo, and Shawn o Were hosted at the ClubCorp in Rice Stadium re possibility of holding the FC socials there o Located at south end of stadium § 1st floor, level with grass § 2nd level with suites § 3rd level concourse with open area and big patio § 4th level with restaurant & bar, with open area (this one would have a fee) o Charge to FC would be for food / alcohol unknown, they were unwilling to give numbers o Faculty club could reserve a space within one of the areas on an as-needed basis o Someone would need to be a member of the UClub to book for free o Could the FC be a member? No. But the FC club president could be the “member” o $125 initiation fee (currently) + $30 per month or roughly $40 a month for the FC, then + the food o UClub offers complimentary continental breakfast M-F until 10:30AM for members o Offering open house for U Club membership on Oct 26th, 4 to 7pm o Did ask about “discount” for FC members, but told no o Could consider having the Christmas party there o The space, alcohol and food has been working well at the Marriott recently o Parking § The west side of stadium § Parking free after 5pm § There are about 50 slots for U Club members o Currently this is a proposed moved
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Gillian to change into usual format
President Mo to reach out to: 1. Members who have not paid dues 2. Board member who has not attended any meetings
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| Treasurer’s Report | · $32,217.71 in the bank
· $10,000 was deposited then removed, 2nd to receiving the Cabin monies FC is supposed to be receiving · There is also the issue of the endowment, funded by the Cabin sell. Sarah Projansky involved with this · No money received from cabin yet o We should have received January 2021, because no one knew what to do at the time o So was put off to the first installment was supposed to be Sept 30th o We are supposed to receive quarterly = $5000 quarterly o David Heaps & Sandy Hughes the people involved in Cabin o Kathy Anderson also person to consider contacting o Man will need to go in and check o Best to have Presidents go, ie Xan and Mo to clarify if the FC has received the quarterly payment · Children’s party o Location: Zoo § Cost is Zoo ticket / Hot chocolate § Some FC member may already have Zoo memberships o The Children’s party is important to keep as it is the only event some members attend o The FC does pick up a few members this way o Can invite the entire faculty § Sending out this email takes time, 4-6 weeks § Judith has sent Shawn the info § Free if you join or are a member § Fee is traditionally $10 for non-FC members |
Judith & Xan to reach out to Sarah Projansky
Mo & Xan to contact to clarify monies for the FC
Roxine to contact Jane & Man to check whether or not the $5000 has been received or not
Judith to send Shawn previous All-Staff emails to use as template
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| Social events
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· Socials
o In general 60-70 attend · June 3 social o Charged for: 79 meals, 139 drinks o Soft drinks were also included, but in past we were not charged, but it was included in contract this time · August social o Social has not been paid yet o Moh has received the bill o $3029.55 (beverages $710) o Best to have Man and Jane to receive and review § Man to review and ok, then scan in and send to Jane § Then Jane needs to release money for Marriott to be paid · Next FC social o November 5th o Plan for FC board meeting from 4 to 5pm that same day at the Marriott
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| New items
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· None | |
| Future items | · None | |
| Next FC Board meeting: November 5th, 4 to 5pm, in person at the Marriott, in the usual room
Meeting adjourned: 5pm
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Gillian will send out Outlook reminder | |