Faculty Club Board Meeting Minutes
November 5, 2021
Present: Roxine Lawton, Shawn Steidinger, Mohammed Mirfakhrai, Judith Warner, Gillian Tufts, Ashok Tuteja, Eleanor Divver
Ex-Officio: David Pendell, David Morrison, Jill Moriearty, John Burton
Excused: Jane Laird, Abbas Rashidi, Aaron Phillips, Xan Johnson, Man Hung
Mohammed Mirfakhrai presiding, met at the Hawthorne room
Began 4:05p
| Item | Action needed | |
| Board Business
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· Minutes
o Motion made to accept, 2nd o Voted yes to accept · Discussion around the Club o Task force made: Xan, Man, Shawn o Issues § Parking · The west side of stadium · Parking free after 5pm · There are about 50 slots for U Club members § Cost food § Cost liquor § Cost of venue o Cons · Jane’s FTE o Less engaged as with previous support o Negotiation with VP of Faculty for Jane’s time (Sarah Projansky) o Tasks § Membership list (last updated 9/15/21) § Website update § Tracking due · Emeritus club o To charge the Emeritus faculty $50 per year o Conflict between FC constitution and UU policy § In UU policy states is free § FC constitution states $50 / yr o In past have gotten permission from higher ups to charge the Emeritus faculty o John presented to Board and Emeriti faculty in past (several years ago), no concern expressed o Concern is # attending and drain on FC finances o Need to let Kathy Anderson o November 15th Emerti Zoom meeting § John possibly to attend o Ethical issue o Cost of the member to eat / drink |
Xan to check: Jane’s job description
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| Treasurer’s Report | · $32, 877.71 in the bank
o $1430 since last meeting · Other assets: $12340 · Marriott invoice: $2891.99 (10/7) · Still not sure about the Cabin monies FC is supposed to be receiving · Management system for monitoring FC monies · Someone in President’s permission for FC treasurer information o Man has contacted Jane, process started o Man can’t access at the moment until Jane completes · October information not in yet, this is something that Jane needs to do |
Man to contact Jane about the $12,340
Judith to send Shawn previous All-Staff emails to use as template
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| Social events
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· Socials
o In general 60-70 attend · Children’s party o December 5th (Sunday afternoon) o At Hogle Zoo o Is free to faculty § Discussed whether to open to all faculty or not § Is a good PR for the FC § Set up limit, ie 250 § Voted should include all faculty (the A through J) o 150 tickets o Plan for cider and hot chocolate, cookies o Currently at about $5000 with the above o RSVP needed by 5 days prior o In past, used email to notify all faculty § We have permission to do this twice a year § Once beginning of year § Once for children’s party § Work with Claire to get email out § Judith has forwarded previous email · Adult party o Decided against for this year 2nd to COVID rates |
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| New items
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· None | |
| Future items | · None | |
| Next FC Board meeting: February 4th, 4 to 5pm, in person at the Marriott, in the usual room
Meeting adjourned: 5pm |
Gillian will send out Outlook reminder | |