Faculty Club Board Meeting Minutes

October 7, 2016

 

Present: David Morrison, Judith Warner, Gillian Tufts, Eleanor Divver, Xan Johnson, Maddy Oritt, Mohammed Mirfakhrai, Ashok Tuteja

Ex-Officio: John Burton, David Pendell, Art Lipman

Excused:  Alison Crum, Pat Shea

 

Judith Warner presiding; meeting began 4:04p

Board Business

• Minutes accepted after motion made and 2^nd
• Newsletter
  • Maddy sent out and posted in FC website
• Membership drive
  • Membership drive next meeting, 11/4
  • Gifts available: stay at Marriott, bottle of wine, chocolate
  • Xan / Judith will send out invitations to Deans/Chairs
  • Will be out in the tent next meeting
  • David will make invitation, circus theme
  • Eleanor suggesting:
    • Popcorn
    • Street tacos vs sliders/hot dogs
  • John did attend the Emerti meeting and took brochures
  • Marriott
    • Moved bar to middle room to promote interaction between the 2 rooms
  • New assignment for taking pictures during the social events: Mohammed will take on

 

Socials

• Children’s Party: December 9^th
  • Eleanor reports all set but trouble with contacting Balloon lady
  • Planning on Santa, Face painting, magician
  • New camera available for pictures with Santa
  • Planning on projection of the fireplace again
  • Discussed the video again, esp for the younger kids
  • Discussed continuing the framing of pictures
    • David will check on this and/or other possibilities
  • Food
    • Judith recommending U Hospital Kitchen
      • Finger sandwiches and Cookies
    • ?? Music out by the tree, concern re sound
      • Students hard to commit??
      • Xan to look into again
      • Maddy to also check A’Cappella group
      • Then let Eleanor and Judith know
    • Judith’s secretary to coordinate team to decorate
    • Discussion re event layout
      • Magician, Balloon lady, face painting, food inside room
      • Santa, photos, craft table in the atrium area
    • To advertise
      • Postcard like invitation to be sent out
      • Try cascading email again with invitation in body of email, no attachment
      • Xan to make plug for children’s party at the Senate meeting in December
    • Adult Party: December 15^th
      • Monson Center being proposed
        • Good size
        • Lots of parking
        • Can use other caterers, they have preferred list
        • Motion made, 2^nd, group approved
        • Pay band to come and play, cost $850 (Joe Muscolino)
        • Cost to members
          • Plated dinner $30-35
          • Would like to keep the cost to members at $20
        • Discussed a dress code: batting around ideas,
          • Include description of the building, built in 1880s
          • Semi-formal or holiday attire can be used
          • David will create invitation and decide on language to use
        • Discussed Alta club again
          • More expensive
          • Is stuffy, old-fashioned , old feeling

 

Cabin update

• ADA issue
  • Nate Miles and U of U Architect working on this, has gone back and forth
  • Max money available is $25,000
  • This is public space so need to address
  • Alcohol use has risen as concern, drinking then driving home – another reason for overnight stays

 

Treasurer’s Report

• Question, in summary of revenue and expense for Faculty Club, what is the gate receipts in August 2016? Is $600 – Maddy and Dave will work on this
• Finished September with $17,113
  • $1100 per month in member dues
  • Adding about $10,000 by end of academic year
• $3104 for Marriott for September’s social
  • about 1/3 more people last social
  • outdoor activity helped to keep people here last meeting
• Anything re cost of running cabin should go to Perry Hacker to cover
  • Recent charges the FC has covered
    • $850 for gas payment for Cabin –
    • $300 misc fee, leftover due from Cabin – was paid to be able to close the??
    • $120 per month for tank
  • Maddy will look into who should pay this, to see if Perry will cover
• So as of today FC with $12,764 (minus these recent expenses for the cabin)
• RE # emeriti payments
  • Only a couple
  • Have emeriti envelope at the socials so they can complete and then send back
    • Maddy will put together an “invoice” with preaddressed envelope

 

New Business

Next meeting: November 4^th, 4p Marriott Hotel

Meeting adjourned at 4:55pm