Faculty Club Board Meeting Minutes

March 2, 2018

Present: Xan Johnson, Gillian Tufts, Eleanor Divver, Mohammed Mirfakhrai, Maddie Oritt, Roxine Lawton, John Burton, Susan Sanderson

Ex-Officio: David Morrison

Excused: Judith Warner, Yuan Ji, David Pendell, Ashok Tuteja

Mohammed Mirfakhrai presiding: meeting began 4:05p

Board Business

• Minutes
  • Motion made to approve minutes, 2^nd, passed
• Drink tickets
  • Issue came up 2^nd to the last FC social bill and cost of alcohol with February social
    • Cost was $601 (almost doubled from November)
    • Discussed why the increased number
    • Maybe have a set amount of wine/beer and once we run out, then no more
    • There was an increased number of attendees last month, we were also in an open area. We suspect there may have been hotel guest who joined us also
  • Proposal on table is 2 drink tickets per faculty member
    • Discussion ensued
      • Begin next social to give us time to let members know
      • Roxine brought up we do have $7000 in our account and that This is the first time the alcohol tab was this high, double or more from previous months
      • Discussed waiting over next couple of months to see how things pan out
      • Discussed the logistics of handing out the tickets, not easy
      • Consensus decision is to wait and see what happens over the next couple of socials
      • Maddie / Judith have had signs made for the FC, we will put them up tonight and see if this prevents anyone from joining who is not part of the FC
    • Issue of non-faculty individuals joining the FC
      • Currently adjuncts can join, at least FT and/or benefitted status
      • The more faculty the better
      • However, there $5 dues may not cover their cost of food/drink, etc
      • Moh asked Roxine could possibly make some projections re number joined and how the amount of dues coming in would look financially
    • Elections
      • Call to go out in Mid-March
      • 3 are rolling off the board
        • This included Moh, Eleanor, Xan who are all planning to continue

 

Treasurer’s Report

• Current balance = $7270
• Children’s party
  • Discrepancy in amount spent between what Maddie has recorded and what Roxanne has recorded – they will look into this
• Adult party
  • $3600
  • $1000 collected
  • Total spent was about $2600, similar to last year

 

Socials

• Pizza and basketball event went well (2/8/18)
  • 46 had RSVP’d
  • Families present
• PTC play, In The Heights
  • Xan will check into availability for the dress rehearsal Thursday before (3/15)
• Business dinner budgeted $2500 in May 2017, cost ~$2450
  • Planning for Old Mill golf course again, worked well last year
  • Old Mill is available on 5/6, planning for earlier start time, 5 – 5:30p
  • Hoping for 50 to 60 people, like last year
• Discussed possibilities
  • Planning to keep the Wild Flower hike (Yuan)
  • Planning to keep Red Butte event (Judith)
  • Possibly doing a Murder Mystery night – put on hold, try for need year
  • Softball event in April
    • Xan will look into
  • Beer tasting – summer event
  • PTC, considering scheduling event for preview night
    • Xan will check into this (see above)
  • Discussed ways of increasing special activities to increase connecting between faculty
    • Ie skiing, hiking, golfing, bike ride, pickle ball day
    • Maybe a way is to develop sub-clubs
    • Could Facebook be a way of helping faculty with like-interests connect
    • Sending out an email to all faculty club members
      • Re the idea of sub-clubs
      • Re what interests are for sub-clubs
      • Initially can have faculty sent an “I’m interested” email to Maddy – she can be the point person for now.
    • Also talked about ways of increasing social connections during the monthly socials
      • Ie moving around during the social
      • Ie what we did during the last Business Meeting, where attendees moved around to meet and get to know others

 

Next FC Board meeting: April 6, 2018, 4p Marriott Hotel

Meeting adjourned at 5pm