November 2017 Board Minutes

Faculty Club Board Meeting Minutes

November 3, 2017

Present: Judith Warner, Gillian Tufts, Eleanor Divver, Mohammed Mirfakhrai, Ashok Tuteja, Maddie Oritt, Roxine Lawton, Evert Lawton

Ex-Officio: John Burton, David Morrison

Excused: David Pendell, Yuan Ji, Susan Sanderson, Xan Johnson

Mohammed Mirfakhrai presiding: meeting began 4:08p

Board Business

Minutes
- Not passed, Moh will review suggestions re last minutes – and will send out for approval
Budget concerns
- Concern raised about budget deficit from September minutes, discussion ensued re our situation over the next year and how to think about. 6 month socials balanced out the 6 months without – but at the beginning of the fiscal year with lump sum of $10,000 – then the amount have by end of year varies depending on the activities that are done. Historically this has balanced out across the year.
  - In December = the 2 parties
  - No meeting in January
  - Business dinner in May
  - Cabin bash in June
  - All balances out
- Money in per
  - $1083.13 monthly from payroll deductions
  - $833.00 from $10,000 (when spread out over 12 months)
  - 5 via checks = 5 Emeriti members ($250) to-date
- Expenditures so far
  - $2400 September (Marriott’s), likely more 2^nd to liquor charge, margaritas on menu
  - $1900 October (Marriott’s)
  - 10% service charge on food/liquor
- Membership
- ?? how many new members – Maddy can check
  - 17 members last 10 days, 16 have paid
  - Across campus, 1/3 – ½ health sciences
  - New department now represented

Ashok asking for more information re the following so he can include in the newsletter

Social media
- Facebook rolled out, Yuan has put a lot of energy into this (thank you!)
- He can connect with her
What’s up with the members: number, department, etc

Discussed re having our own Public Information Officer, maybe Yuan – put on next Agenda

Socials

$150 for Volleyball event, the pizza, 25 people attended
Brief discussion whether to continue the beer/wine tasting
- $400- 500 for wine / beer tasting
- But are popular, > 40 attending both (35
- Thinking about January 13^th for next year
- Place the wines in different rooms to decrease congestion
- Maybe make it a bring appetizers – Or, could ask people to bring either bottle of wine or something to snack on
- Roxine feels the budget is fine to support these activities
Children’s party
- Last year
  - $2058 spent on entire Children’s party
  - Concern raised re flow of event
- This year: At Moran Center, 12/8, 5:30 to 7:30p
- Activities, most are set
  - 2 Balloon people
  - Frame for picture (David Pendell)
  - Carolers’ (Xan in charge)
  - Face painters
  - Santa
  - Jub-jub also
  - Dave is money guy at both parties
  - Photo booth
- Food
  - Majestic last year = $500 + extra food (< $100) + pizza for singers
    - We ran out of food and Eleanor had to go buy more
    - All the volunteer and the board members ate also so need to include in the number, not just the FC members attending
  - Chartwell’s in the past
  - Gillian and John to do food – plan for Costco for bulk of food
    - Will order pizza for singers
    - Will review what to get with Eleanor and Maddie – will need number of attendees
  - Set up: Judith, Gillian, John, Xan, Moh to be there at 4p
  - Judith will review the timing of the singing with the other activities with Xan
- Adult Party
  - $3500 total cost last year
    - $875 for room fee – possibly did include the linens
    - Judith and Eleanor to talk about linens
  - This year: Monson Center
    - December 15^th
    - 6:30 – 7p social hour, 7p dinner
  - $20 per person cost
  - FC provides the liquor
  - Lux for catering food (same company as last year, just different name)
  - Planning for
    - Gift exchange (John)
    - DJ for music (Rob Snow)
  - Next Utes Basketball game social
    - February 8^th
    - Pizza social before at the Annex

Next FC Board meeting: February 2, 2018, 4p Marriott Hotel

Meeting adjourned at 5pm