Faculty Club Board Meeting Minutes

November 4, 2016

 

Present: David Morrison, Judith Warner, Gillian Tufts, Eleanor Divver, Xan Johnson, Maddy Oritt, Mohammed Mirfakhrai, Ashok Tuteja

Ex-Officio: John Burton, Art Lipman

Excused:  Alison Crum, Pat Shea, David Pendell

 

Judith Warner presiding; meeting began 4:05p

Board Business

• Minutes accepted after motion made and 2^nd

 

Socials

• Spent most of meeting hashing out details for the 2 major social events
• Children’s Party: December 9^th, 5 to 7:30p
  • All faculty invited
    • Members are free
    • Non-members pay $10 per family – needs to get on to the flyer (Or, if joins faculty club, then no charge)
    • We would like to have the above on the flyer
  • Xan for music during the party
    • About 20 music majors committed to come with accompanist (the accompanist will need to be paid)
    • They perform at 6p
    • Discussed piano, ie rent an electric piano. Xan still working on this
    • Needs to get title of group for the flyer – send to David P
  • Planning on Santa, Face painting, magician, balloon lady coming
    • Would like to be able to hand each a check at the time of the party
    • Maddy and Eleanor working getting all payment forms etc in line
  • Discussed continuing the framing of pictures
    • David will check on this and/or other possibilities??
  • Food (last year just under $700)
    • Last year was too sweet
    • Using Jason’s Deli
      • Fruit tray
      • Dessert
      • Finger sandwiches
      • They will deliver but no decorations
      • Eleanor and Maddy will set up
    • Drinks: Less coffee more water for tea (based on last year) along with lemonade and water
    • Discussed pizzas for the singers
  • Adult Party: December 15^th (Thursday), 6 to 10pm
    • Monson Center been reserved, down payment made
    • Discussed how FC to receive payment for the event
      • Problem with no shows
      • This year planning for: Prepayment is required
      • To give to Maddy before, either drop off or through campus mail
    • Food
      • Expensive, ie $60 or $70 per person, so far
        • The caterer will need to provide staff, linen and plates, etc
        • Eleanor will check with another on the list
      • Need to be bonded and licensed
      • Discussed other options but the Monson Center has a list that is strongly preferred and if someone off their list is chosen, they need to approve
      • Discussed buffets as options, ie from Café Rio
      • Eleanor will continue to look into
    • For the evening thinking about: light music during social, dinner, white elephant gift, then followed by dancing
      • Concern is that this is too much
      • Discussed the white elephant gift exchange
        • Discussed this is Adult Party tradition important to include
        • Plan is to shorten the exchange , ie only 1 redo
      • But trying to encourage younger faculty to join, Eleanor recommended the dancing. Would like to change up the event to make a little more interesting for all, ie the dancing
    • Now band an issue
      • Discussed whether 3-member band is large enough, recommended a larger group, for ~$1300
      • Discussed whether we need a full band for dancing 2^nd or music during the reception
      • Mentioned DJ’ing
        • Gillian will contact
      • David to create invitation

 

Cabin update

• No update currently
• Still going back and forth between U of U Architect and ADA people
  • Since is all indoor, hopefully they will be able to do across the winter months and will be ready for use next spring

 

Treasurer’s Report

• Financial report
  • End of October 9024.74 in cash
  • ~$550 per month in dues
• $7929.81 out for the 2 socials (Sept and Oct socials)
  • No sales tax or for service

 

New Business

• Home of the Faculty Club sign within the restaurant with previous administration, Judith will check with the new managers

 

 

Next meeting: February 3, 2017, 4p Marriott Hotel

Meeting adjourned at 5pm