Faculty Club Board Meeting Minutes

November 2, 2018

 

Present: Xan Johnson, Eleanor Divver, Roxine Lawton, Jane Laird, Mohammed Mirfakhrai, Gillian Tufts, Jill Moriearty

Ex-Officio: David Morrison, David Pendell, John Burton

Excused: Yuan Ji, Ashok Tuteja, Judith Warner, Man Hung

 

Xan Johnson presiding, meeting began at 4:03p

Board Business

• Jill Moriearty, welcomed, voted on to FC board per email
• Minutes, motion made to approve, 2^nd and passed
  • Reviewed the items needing to be completed
• Jane’s report
  • She has been working on the website
  • Dave brought up adding: “Link to Webmaster” for questions: Jane to do
  • Several Emerti faculty have paid, 4
    • Emerti lunch last next week, John was be attending, he plans to make announcement during the lunch
  • Future vision
    • In the planning stages
    • Subcommittee to meet later this month, email has been sent
    • Will bring report back to board at future meeting
  • Monthly social sign in
    • Seemed to go smoothly last social, member signed on paper last time
    • Discussed who is responsible for monitoring at the door
      • Xan and Jane to provide a list of current members, has for tonight
      • All FC board members to be responsible for monitoring, ie notes new member to go say hello and check in with them
    • When members sign in with list, they need to include other attending
      • Members are welcome to bring 2 guests
    • At last FC social, Xan made announcements with 2 points:
      • Cost of adding attendees, 2 ok for members
      • ETOH and children/adolescents
        • Worried about < Teen age, politically with exposure to ETOH present with younger kids
        • Discussed whether this is ok with kids ETOH present
        • Jill recommended that we get a memo from the Marriott stating ok to have kids attending with ETOH present –Xan to do.
      • Website
        • Cabin
          • Probably best to remove the information about the Cabin availability
            • No one has made an inquiry recently
          • Xan recommends to leave as is for now except plan to remove information about making reservations and Perry Hacker’s contact info – Jane will do
        • Newsletter
          • Not updated for a while
          • Ashok here, reports plans to post January newsletter

 

Treasurer Report

• $10,000 has been deposited from President’s budget
• Currently we have $18903.47
• Have not received September and October’s FC social bill from Marriott yet
  • Roxine is following up but hasn’t actually been paid yet
• Some monies will be going out for the Adult party, but not out of account yet

 

Social events

• Volleyball game
  • Nov 9^th
  • Annex building, west most building, will put up arrows to find the room
  • Planning for pizza and drinks pre-party
    • About $145 dollars for both last year
  • Plan for 25 people
    • Xan will order:
    • Delivered 6 pizzas
    • Drinks (2 diet pepsi and 1 sprite)
    • Plates, utensils, cups, napkins
  • David P. will make the poster with map
  • Discussed how to get tickets: Can get tickets at Will Call, just needs to show ID
• Children’s Party, Dec 7^th, 5:30 – 7:30p
  • Appears all in place
    • One face painter cancelled
    • This leaves:
      • 1 who does balloons and face painting
      • 1 who does face painting only
        • The 2 face painters do bring all their own supplies (as part as cost)
      • Also can plan for additional face painter:
        • Xan to set up with students
        • Eleanor has face paint supplies
      • 1 who does ballons only (Balloon Granny)
        • Offered Balloon Granny $200 as this is what the other performers are being paid
      • Info from previous meeting
        • We are all set
        • Jub-jub santa, ballon granny, 2 face painters, magician, pictures by Utah Drive
          • Still waiting on singers, waiting on grant
        • Food from Costco — Gillian and John to do
          • Tea
          • Hot cider
        • Water by Eleanor
        • Hot water by Judith
        • Welcome and check in table: Dave
        • Frames – David will do
          • Need help with craft table: Man, Roxine
        • Same location at Moran Eye Center
      • Adult party
        • Final count needed by week before
        • We committed to 54 attendees to the caterer (based on previous 2 years)
          • Included 2-4 vegetarians
        • Discussed paying before or not, last 2 years for the most part, it worked so will leave:
          • Do need to call to reserve spot before
          • Pay at the door
        • Food has been fine, positive feedback
        • Info from before
          • Dec 13^th
          • Discussed where to hold the party, ended up deciding on Monson Center
          • Might try different menu
          • Plan for white elephant exchange
          • Discussed the music, not planning to use the DJ this year. Discussed other options
        • Wine social in January
          • Greenley’s planning to do
          • No date set yet
          • Eleanor to work with the Greenley’s to set the date

 

Future agenda items

• New ideas
  • Name tags for regular attendees
    • Cost
    • Who will manage
    • Placed back on Dave, to work on flow for these
  • Recruitment
    • Remind potential members that – a tangible benefit:
      • Plan for new faculty (Fall 2018) and Deans
      • Ie Marriott provides $74 night stays, 20% food
    • Mo to provide bullet points to Xan, who can then send out an email

 

Next FC Board meeting: February 1^st, 2019, 4p Marriott Hotel

Meeting adjourned at 5pm