Faculty Club Board Meeting Minutes
June 11, 2021
Present: Roxine Lawton, Shawn Steidinger, Mohammed Mirfakhrai, Judith Warner, Gillian Tufts, Ashok Tuteja, Eleanor Divver, Man Hung
Ex-Officio: David Pendell, David Morrison, Jill Moriearty, John Burton (tried to attend)
Excused: Jane Laird, Abbas Rashidi, Aaron Phillips, Xan Johnson
Mohammed Mirfakhrai presiding, met via Zoom
Began 5:05p, experienced some technical
| Item | Action needed | |
| Board Business
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· Minutes
o Motion made to accept, 2nd o Voted yes to accept · Credit card o Not sure where it is o Jane Laird has o University has policy, Jane Laird has to keep it, board member can not o S0, when we need to purchase something, have to contact Jane to pick up · For Faculty Club executive board o Mo brought up President-elect o Proposed Shawn o She accepted o Motion made, 2nd, approved o Executive committee: President, President-elect, Past President, Treasurer, Secretary · Mo interested in appointing Yuan Ji to board o She has been on the board before but had to resign o She is interested again o Did a lot of social media activities when was on the board o Discussed how to handle per the bylaws, Mo can appoint to board · Mo brought up appointing all emerti to board o This includes David Pendell, David Morrison, Jill Moriearty, John Burton o All reappointed to the FC board · Mo proposing to look at policies and procedures to complement the constitution o Asking Jill and David to help guide the process, with institutional knowledge · Mo reports that we have the Marriott scheduled through November o The plan is to move to possibly move the socials to the new construction by the stadium
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As President Mo can make decision, inform board and Yuan
Mo are you going to set up a meeting to do this?
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| Treasurer’s Report | · $31,500.71 in the bank
· Recent social has not been paid yet · Discussed the cabin monies for the faculty club o Roxine has been in contact re how this will happen, how to move the monies to the FC o An account has been set up for the FC § This is an endowment § FC so far does not have access o This will then be transferred quarterly to the FC account, $4000 to 5000 o First installment not done yet, first installment will be in September o Roxine still cannot see the account, no one has been able to see the main account (even Jane Laird) o David Heaps was the last exchange re the Cabin/FC monies o Roxine / Man to work together to double check in September · Man expressed willingness to take over as treasurer o Will need be trained o Jane will need to give access to FC account |
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| Social events
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· June 3 social
o Charged for: 79 meals, 139 drinks o Soft drinks were also included, but in past we were not charged, but it was included in contract this time o Need to respond · July 10th social for the Cabin BBQ get together o Wild Flower festival at Brighton § Brighton will do the guiding § Roxine will compile a list for the Brighton folks § Shawn to do the sign up Genius o Then we can have lunch together with BBQ § Pat’s BBQ again § Will send out menu § Plan food for noon § Dave and Gillian to pick up § Eleanor will put up same signs · Next FC social o August 6th o Plan for FC board meeting from 4 to 5pm that same day at the Marriott
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Historically not charged for soft drinks, Roxine to look into
Roxine, Shawn and Eleanor to work on
Dave and Gillian to do the morning of July 10th! |
| New items
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· Updated faculty club board contact list | Gillian to do for 2021-2022 |
| Future items | ||
| Next FC Board meeting: August 6th, 4 to 5pm, in person at the Marriott, in the usual room
Meeting adjourned: 6:25p
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Gillian will send out Outlook reminder | |